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                                    The nature of our services and fees

                                    Call Us: (508)790-2727


                                    Thank you for considering Crabtree & Associates to service your accounting & tax needs.

                                    We always welcome new clients to our practice, and wish to explain fully the nature of our services & fees. Our goal is to provide only those services that are needed. We work with our clients to enable them to do as much of the bookkeeping and accounting that they wish to do to keep their fees at the lowest possible amount.

                                    Please realize the software algorithms are geared toward keeping the company out of disputes – in other words, they heavily favor the government over the tax payer and overlook perfectly legit deductions. They have their reason for doing this. But what it means is that choosing a cheap method can cost you !

                                    Our services are explained in greater detail in our engagements letters; however, generally, our fees for services provided are billed monthly in either of two methods: non-fixed retainer or time and expense.
                                    Retainer Billing  Estimated amounts are charged monthly and due monthly. All retainer billings are at discounted hourly rates of approximately 25% due to firm efficiencies created by allowing the firm to schedule staff at standard rates and not overtime rates. All retainer billings are due monthly irrespective of when work is submitted or completed.

                                    • Non-Fixed Fee Retainer Billing Any time and expense incurred exceeding the monthly retainer is billed in addition to your monthly retainer. If the time and expense is less than the monthly retainer, it is rolled forward and used to offset future excess time and expense.
                                    Time and ExpenseClients are billed monthly for time and expense incurred at the firm’s established hourly rates. All clients who opt for the time and expense billing method are required to pre-pay a retainer amount before work can be started.
                                    For new clients, the retainer amounts are generally as follows:
                                                            1040s - $200/ year
                                                            Entity Tax Returns - $500/ year
                                                            Accounting Write-up and other projects - $1,000.00
                                    For existing clients, retainer amounts required are based on the estimated time and expense to complete the work required and are generally based upon the prior year’s engagements and related fees.
                                    It’s been our experience that those clients opting the time and expense method, generally, pay a higher fee and lose the many benefits listed below.
                                    We strongly encourage our clients to opt for Retainer Billing for the following reasons:
                                    • Provides accurate and timely financial information to make better informed management decisions.
                                    • More cost effective as retainer billing rates are at discounted hourly rates of approximately 25%
                                    • Provides for proper cash flow management
                                    • Allows for year-end tax planning
                                    • Maintenance of current data enables quicker and more reliable response to client questions and information needed for third parties
                                    • Distributes the work load throughout the year which provides for 
                                              - Increased reliability of accounting data
                                              - Timely financial reporting
                                              - Proper budgeting, and
                                              - The ability to analyze financial activity and enhance recommendations to management.

                                    National Average of

                                    Estimated Average Preparation Times and Out-Of-Pocket Expenses by Return Preparation Method

                                     according to IRS Figures.**

                                    Taxpayer & Form Combinations for Form 1040 Filers

                                    Hours

                                    Costs

                                    Non-business Filers* 10.9 $172
                                    Form 1040 and other forms and schedules, but not Schedule A or D 7.6 $121
                                    Form 1040, Schedule A, and other forms and schedules, but not Schedule D 12.1 $174
                                    Form 1040, Schedule D, and other forms and schedules, but not Schedule A 12.8 $215
                                    Form 1040, Schedules A and D, and other forms and schedules 18.0 $313
                                    Business Filers* 47.9 $542
                                    Form 1040, Schedule C or C-EZ, and other forms and schedules, but not Schedules E or F or Form 2106 or 2106-EZ 55.4 $329
                                    Form 1040, Schedule E, and other forms and schedules, but not Schedule C, C-EZ, or F or Form 2106 or 2106-EZ 36.6 $685
                                    Form 1040 and Schedule F and other forms and schedules, but not Schedule C, C-EZ, or E or Form 2106 or 2106-EZ 49.7 $296
                                    Form 1040, Form 2106 or 2106-EZ, and other forms and schedules, but not Schedule C, C-EZ, E, or F 27.7 $349
                                    Form 1040 and forms and schedules including more than one Schedule C, C-EZ, E, or F or Form 2106 or 2106-EZ 62.4 $866

                                    *You are a “business” filer if you file one or more of the following with your Form 1040: Schedule C, C-EZ, E, or F or Form 2106 or 2106 or 2106-EZ. You are a “nonbusiness” filer if you did not file any of those schedules or forms with your Form 1040.
                                     
                                    **These figures are a national average, based on figures provided by the IRS. Crabtree CPA & Associate figures are lower than the national average in many cases.

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